In this video, Dean Brusnighan teaches you how to make tables in PDFs more accessible using Adobe Acrobat Pro DC.

Add Pages to a PDF using Acrobat Pro DC: Overview

This lesson shows you how to add pages to a PDF using Acrobat Pro DC. You can add pages to a PDF using Acrobat Pro DC from many other sources. For example, you can insert pages from another PDF file or from content copied to the Clipboard. You can also insert a blank page into a PDF, if desired. If using the older Acrobat XI Pro, note that the process for inserting pages into a PDF is very different. You can find that information on our previous blog post, titled “Insert Pages into a PDF in Acrobat XI Pro.”

To add pages to a PDF using Acrobat Pro DC, open the PDF in Acrobat. Then select the “Organize Pages” tool from the Tools Center or the Tools panel. Then click the “Insert Pages” button in the Organize Pages toolbar. The drop-down menu displays several options. The choices are “From File…,” “From Clipboard…,” “From Scanner,” “From Web Page…” and “Blank Page….”

Depending on your selection, Acrobat then launches a related dialog box. For example, selecting the “From File…” command opens the “Select File To Insert” dialog box. Use the dialog box to navigate to the PDF that contains the pages to insert. Then select it and click the “Open” button to continue. Using this command inserts all the pages within the selected PDF into the current PDF. To insert only selected pages from a PDF, use the “Extract” command in that PDF, first.

Alternatively, selecting the “From Web Page…” choice opens the “Add Webpage” dialog box, instead. To paste copied content using the “From Clipboard…” command, you must first have copied content from another program.

Add Pages to a PDF using Acrobat Pro DC – Instructions: A picture of a user choosing where to add pages to a PDF by using the “Insert Pages” dialog box.

No matter which command you choose from “Insert” drop-down menu, you must then use the “Insert Pages” dialog box. The “Insert Pages” dialog box lets you choose where to insert the new pages in the current PDF. Select either “Before” or “After” from the “Locations” drop-down menu. Then select the page in the current PDF to place the selected content before or after from the “Page” section. Your choices are “First,” “Last,” and “Page.” If you select “Page,” then type the page number to insert the new pages before or after into the adjacent field. Then click the “OK” button. The selected pages are then inserted into the PDF at the specified location.

Add Pages to a PDF using Acrobat Pro DC: Instructions

1. To add pages to a PDF using Acrobat Pro DC, open the PDF in Acrobat.
2. Then select the “Organize Pages” tool from the Tools Center or the Tools panel.
3. Then click the “Insert Pages” button in the Organize Pages toolbar and choose an option from the drop-down menu.
4. Depending on which option you choose from the “Insert Pages” drop-down, Acrobat then opens a related dialog box.
5. Use the dialog box to navigate to the content to insert, select it, and then click the “Open” button.
6. If using the “From Clipboard…” command, you must first have copied content to the Clipboard.
7. If selecting a PDF using the “From File…” command, you will insert all the pages in the selected PDF.
8. Then use the “Insert Pages” dialog box that appears to choose where the new pages are inserted in the current PDF by choosing either “Before” or “After” from the “Locations” drop-down menu.
9. Then select the page in the current PDF to place the selected content before or after by making a choice from the “Page” section.
10. Finally, click the “OK” button.

Add Pages to a PDF using Acrobat Pro DC: Video Lesson

The following video lesson, titled “Inserting Pages from Files and Other Sources,” shows you how to add pages to a PDF using Acrobat Pro DC. This video lesson is from our complete Acrobat tutorial, titled “Mastering Acrobat Made Easy v.Pro DC.”

What you can read next

While I was at the ABA Techshow, an attorney showed me a hyperlinked set of documents and exhibits his firm used in mediation.

This well-organized PDF apparently scared the pants off the large insurance company at the table. The result? A million dollar payday for the client!

One benefit of creating a nicely bookmarked and hyperlinked document is that the process itself captures your thinking about the best way to present the case.

In this article, I’ll cover the basics of hyperlinking in Acrobat.

However, to set the table, I’ll also cover how to combine several documents together. From there, we’ll use both bookmarks and links to achieve the objective of creating a well organized document.

Getting Ready

Here’s what we’ll learn:

1. How to combine several documents together into a single PDF called a PDF Binder
2. Ensure that the Bookmarks panel opens by default
3. Create hyperlinks from text to various destinations

Combining the Files

Acrobat can combine various file types (Word, Excel, PowerPoint, PDF, TIFF) into a PDF Binder. A PDF Binder is a single, multiple page PDF document.

1. Choose File> Create PDF> Merge files into a single PDF…
2. Click the Add Files button at the top of the window and choose Add Files to add a file(s) to the binder
3. Next, arrange your files in the correct order:
   A)Click the Move Up or Move Down buttons to re-order files
   B)Click the Remove button to take a file out of the binder
   C) Click the Choose Pages button to select a range of pages from a file, instead of the entire file

   Change the Bookmark Name Acrobat creates bookmarks from the file names in the window. Right-click a file in the list and choose Edit Bookmark for File to enter a different bookmark name.

4. Click the Combine Files button and Acrobat will combine all of the files into a single PDF.
   – Acrobat will ask you to name the resulting file.
   -Save it to a location of your choice.
5. The combined PDF will open in Acrobat.

Bookmarks and Open Options

The Bookmark panel is Acrobat offers a TOC-like interface to working with a document.

To show the Bookmarks panel:
Choose View> Navigation Panels> Bookmarks

Since Bookmarks are a primary navigation element in a binder, it is a good idea to set the PDF to open up the Bookmarks Panel automatically.

1. Choose File> Properties and choose the Initial View tab.
2. Set Navigation tab to Bookmarks Panel and Page
   – Thissets the Bookmarks Panel to open automatically when the file is opened.
3. Set Page Layout to Single Page
   -Better viewing experience for documents which have pages of different sizes.
4. Click OK and Save the document.

Creating Links

Follow these steps to create a link on text:

1. Select the text where you want the link to appear with the cursor tool
2. Right-Click and choose Create Link
3. Set the appearance of the link.
   Note: These settings are “sticky” so you’ll only need to do this for the first link.

   A) Link Type: Visible Rectangle
   B) Highlight Style: Invert
   C) Line Thickness: Medium
   D) Line Style: Underline
   E) Color: Set to Blue
   F) Link Action: Go to a page view

4. The Create Go to View window appears.

   a. Click the Bookmark which is the destination for the link.
   (Acrobat will take you to the destination page)
   B. Click the Set Link button
   ( Acrobat returns you to the initial Page)

Repeat as needed for additional links.

Further Thoughts about Links

Link Survivability within a single PDF=Good

In our example above, all of the links created were to a place within the same document. If you add or delete pages, Acrobat does the math and updates the links for you.

For example, if you create a link to an exhibit on page 58, then later delete page 1, the link will be updated to point to page 57.

Insert Table In Adobe Acrobat Download

If you delete the destination page for a link, the link will still be present, but will no longer resolve. When you click on it, nothing will happen.

You can even replace a page or range of pages (Document> Replace Pages) and the links will stay intact.

Linking between Separate Documents: Be Careful

It is possible to create links that refer to other PDF documents. In the Go to View step above, simply switch windows and then go to the page or bookmark in the destination document.

If your document set will change, link survivability is going to be a problem if you link between documents. PDF Document 1 doesn’t know if PDF Document 2 has changed.

Instead of linking to pages within a document, Acrobat can link to named destinations. Named destinations remain valid even if pages are inserted or deleted.

If this sounds like your scenario, check out Donna Baker’s excellent article on AcrobatUsers.com.

Industrial-strength Link Management

Some large law firms create massively linked sets of documents which can get difficult to manage in Acrobat alone.

Fortunately, there are two excellent third-party plug-ins that can automate many linking and bookmarking functions:

Draw Table In Adobe Acrobat

For example, these plug-ins can convert regular links to named destinations, audit links to ensure they are valid, redirect links to new locations and lots more.